MS power point tutorial

Power Point 2007                          

Power Point Video

Power Point 2007 is the presentation graphics software in the Microsoft 2007 Office suite. With Power Point, you can use its easy-to-use predefined layouts, themes, and templates to create dynamic and professional presentations

Before you begin creating presentations in Power Point, you may want to set up your Power Point environment and become familiar with a few key tasks, such as how to minimize and maximize the Ribbon, configure the Quick Access tool bar, switch views, and access your Power Point options.

Exploring the Power Point window

When you open Power Point, a new presentation is created, and a blank slide appears in the Power Point window. The slide has place holders for you to add a title and subtitle.

The tabbed Ribbon menu system is how you access the various Power Point commands. If you've used previous versions of Power Point, the Ribbon system replaces the traditional menus. Above the Ribbon in the upper-left corner is the Microsoft Office button. From here, you can access important options such as New, Save, Save As, and Print. By default, the Quick Access tool bar is pinned next to the Microsoft Office button and includes commands like Undo and Redo.

On the left side of the window, you will see a task pane with slides and outline tabs, which appears by default. On the bottom-right of the screen, you'll find view commands (Normal, Slide Sorter, and Slide Show), as well as the zoom tool.

To zoom in and out:

• Locate the zoom bar in the bottom-right corner.
• Click the slider and drag it to the right to zoom in and to the left to zoom out.

To change views:

• Locate the View options in the bottom-right corner. The view options are Normal, Slide Sorter, and Slide Show.
• Click an option to select it.

The default is Normal view.

The Quick Access tool bar and Ribbon

The Quick Access tool bar

The Save, Undo, and Redo commands appear by default on the Quick Access tool bar. You may want to add other commands to make using specific Power Point features more convenient for you.

To add commands to the Quick Access tool bar:

• Click the arrow to the right of the Quick Access tool bar.
• Select the command you want to add from the drop-down list. It will appear in the Quick Access tool bar.

OR

• Select More Commands from the menu, and a dialog box appears.
• Select the command you want to add.
• Click the Add button.
• Click OK.

The Ribbon

The new tabbed Ribbon system replaces traditional menus in Power Point 2007. It is designed to be easy to use and responsive to your current task; however, you can choose to minimize the Ribbon if you would prefer to use different menus or keyboard short cuts.

To minimize and maximize the Ribbon:

• Click the drop-down arrow next to the Quick Access toolbar.
• Select Minimize Ribbon from the list. The Ribbon disappears.
• To maximize the Ribbon, click the arrow again and select Minimize the Ribbon to toggle the feature off.

You can also minimize and maximize the Ribbon by right-clicking anywhere in the Ribbon and selecting Minimize the Ribbon in the menu that appears.

The Microsoft Office button menu

The Microsoft Office button appears at the top of the Power Point window. When you click the button, a menu appears. From this menu, you can create a new presentation, open existing files, save files in a variety of ways, and print. You can also add security features and send, publish, and close files.

To change the default Power Point options:

• Click the Power Point Options button. A dialog box will appear.
• Select a category on the left to access different Power Point options.
• Modify any of the default settings. For example, if you want to change the colour scheme of the Power Point window, click the colour scheme drop-down menu in the Popular section and choose an option. In this example, we'll choose Black.

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